Spring Wedding Checklist: What to Do and When

The final eight weeks

The big decisions are made. Venue booked, dress bought, menu chosen. Now comes the stretch that separates smooth weddings from stressful ones: the last eight weeks. This is where details pile up fast, and dropping even one can create a cascade of problems on the day.

This checklist breaks the final stretch into weekly focus areas. Each week has a clear priority, and we've noted where Brunchie can take specific tasks off your plate.

For a broader timeline that covers the full engagement, see our complete wedding planning guide.

Week 8: Vendor confirmations

This is your "make sure everyone's on the same page" week.

• Contact every vendor and confirm the date, arrival time, and setup requirements
• Confirm the final ceremony and reception timeline with your coordinator or venue
• Verify that your photographer has the shot list and key moments documented
• Check that your florist has the final counts for centerpieces, bouquets, and boutonnieres
• Confirm transportation arrangements for the wedding party

Brunchie tip: Use a spreadsheet in your hangout to track each vendor's confirmation status. Share it with your partner and coordinator so everyone sees the same checklist.

Week 7: Guest list final count

RSVPs should be in by now — or close to it. This week is about locking the numbers.

• Follow up with guests who haven't responded
• Confirm plus-ones and children attending
• Finalize the total headcount for the caterer and venue
• Update meal choice counts (if offering menu options)
• Confirm any dietary restrictions or allergies

Brunchie tip: Your guest list in Brunchie shows RSVP status at a glance. Filter by "not responded" to see exactly who needs a nudge. The count updates in real time as responses come in.

Week 6: Seating chart — first draft (and bach trip prep)

With your final count in hand, it's time to start the seating puzzle.

• List any must-sit-together groups (immediate family, wedding party, college friends)
• Note any must-not-sit-together situations
• Get table counts and capacities from your venue
• Create your first draft layout

Brunchie tip: This is where the visual seating chart shines. Add your tables, set capacities, and use smart auto-assign to get a first draft in minutes. Then fine-tune by dragging guests between tables. If your venue sent a floor plan as a PDF, you can import it directly.

If the bach trip is happening in the next month or two, this is also the week to set up its own dedicated hangout (separate from your wedding hangout). The wedding hangout's budget is host-private; the bach is a small-group peer settle-up that needs its own space. The Bachelorette Setup Guide walks through the whole flow — polls for date and destination, shared itinerary with optional host-only "surprise reveal" runbook, multi-currency expenses with the guest of honor excluded.

Week 5: Seating chart — final version

The first draft gets feedback. This week you incorporate it.

• Review the draft with your partner and key family members
• Adjust for any last-minute RSVP changes
• Account for the head table, kids' table, and vendor meals
• Share the final chart with your coordinator and venue
• Print or screenshot for day-of reference

Brunchie tip: Share your seating chart with a link. Your coordinator and family can view it on their phone without needing an account. When you make changes, the link always shows the latest version.

Week 4: Budget reconciliation

You're entering the payment stretch. Multiple final payments hit in the next few weeks.

• Review all vendor contracts for final payment due dates
• Tally what's been paid vs. what's outstanding
• Reconcile your budget against actual spending
• Settle any shared costs with parents or other contributors
• Build a buffer for day-of incidentals (tips, last-minute supplies)

Brunchie tip: If you've been tracking wedding expenses in Brunchie's host-private budget, now is when the expense splitting feature pays off. See exactly who has paid what and what the running balance is between cohost contributors. Read our wedding budget post for detailed strategies. (If your bach trip already happened, settle up that hangout separately — don't let any bach balances linger.)

Week 3: Day-of details

The logistics that make the day run smoothly.

• Finalize the ceremony order (processional, readings, vows, recessional)
• Confirm the reception timeline (first dance, toasts, cake cutting, bouquet toss)
• Write out a minute-by-minute schedule for the wedding party
• Prepare welcome bags for out-of-town guests
• Confirm hotel room blocks and guest accommodations
• Plan the rehearsal dinner details

Brunchie tip: Build a second host-only itinerary in your wedding hangout for the day-of crew (florist arrival, photographer cues, ceremony timing, payment envelopes). Open the itinerary manager, click + New itinerary, and tap Hide on the Guests row. The host-only schedule never leaks to guests, the .ics feed, or the preview link. See the itinerary guide.

Week 2: Final fittings and prep

The personal preparation week.

• Final dress fitting and pickup
• Suit or tux fitting and pickup
• Finalize hair and makeup trial looks
• Break in wedding shoes (seriously — wear them around the house)
• Prepare wedding party gifts
• Write your vows if you haven't already
• Confirm your marriage license is ready and valid

Brunchie tip: Use this week to also double-check your Brunchie hangout. Make sure the seating chart is finalized, the guest list is accurate, and the calendar sync is working so nothing slips through.

Week 1: Final confirmations

The home stretch. Everything should be locked in — this week is about confirming, not deciding.

• Reconfirm all vendor arrival times and locations
• Give final headcount to caterer (usually required 7-10 days out)
• Prepare final payments and tip envelopes
• Pack an emergency kit (sewing kit, stain remover, pain reliever, snacks)
• Charge all devices and set up a shared photo album
• Brief the best man and maid of honor on day-of responsibilities
• Delegate. Seriously. You can't do everything yourself on the day.

Brunchie tip: Set up the photo booth feature in your hangout so guests can share photos in one place during and after the event. No more chasing down phone photos from 80 different people.

The day after

One last task that's easy to forget:

• Send a group thank-you message through your hangout
• Export your final expense summary for your records
• Download all shared photos from the hangout photo booth
• Take a breath — you did it

Why a checklist matters

Spring weddings come with their own variables — weather backup plans, allergy season, daylight timing for photos. Having a structured countdown keeps you from trying to remember everything in your head, which is how things get missed.

The couples who enjoy their wedding day are the ones who finished their planning before the last 48 hours. This checklist is designed to get you there.

Start organizing your spring wedding at brunchie.app — guest list, seating chart, host-private budget, and multi-itinerary all in one place.