Wedding Planning on Brunchie

Feature overview

Brunchie is a free, all-in-one event planning app that handles everything you need for a wedding — guest list management, seating charts with AI auto-assign, host-private expense tracking, group polls, multi-itinerary planning, a shared photobooth album, contract storage in the Docs tab, view-only vendor access, and day-of check-in. No subscriptions, no vendor ads, no hidden costs.

Your wedding planning workflow

1. Create your wedding hangout

Tap + and pick Wedding from the template carousel in Step 0 of the wizard. The card shows chips — Itinerary · RSVP survey · Spreadsheet · Seating chart · Notes — indicating what it seeds for you. Add your wedding date, venue, and a cover photo.

2. Build your guest list

Add guests by email or from your friends list. Track RSVPs as they come in — Brunchie shows who's attending, who's a maybe, and who hasn't responded.

No email? No problem. Click the Add by name tab in the invite modal to add guests with just their first and last name. Perfect for family members who don't use email or guests from paper RSVP cards. Paste names one per line and they're on your list instantly — ready for seating charts and headcount.

Bringing in an existing list? Drop your Excel, CSV, PDF, or a screenshot of a printed list into the Upload file tab in the invite modal. Brunchie's AI reads the file, you confirm the parsed rows on a review screen, then click Send invites to N to email everyone in one click. For paste-only flows: copy the name column out of your Excel/Google Sheet into the Add by name tab, and emails into the Invite by email tab — comma, newline, and tab-separated lists all work. See the Importing Data guide for every supported path.

3. Set up your seating chart

Create a seating chart and add tables with the shapes and capacities that match your venue. Then:

• Drag and drop guests onto tables manually, or
• Set preferences first (who should sit together, who to keep apart, dietary groupings, accessibility needs), then
• Auto-assign — Brunchie's AI places guests at the best table based on your preferences

Already have a seating layout? Import it from a PDF, photo, or spreadsheet — AI reads your layout and recreates it automatically.

4. Upload contracts and waivers to the Docs tab

Drop your venue contract, catering agreement, photographer contract, DJ rider, and any other PDFs into the hangout. The Docs tab auto-surfaces everything you've uploaded — no external Drive link required. Cohosts and any vendors you've invited as external guests see what you've explicitly shared.

Having everything in one place means no more forwarding the floor plan to the coordinator three times. It lives in the hangout, always current, always one tap away.

5. Invite vendors as external guests

Your photographer, DJ, and day-of coordinator need access to the run-of-show without becoming full guests. Add them as external guests for read-only access to the same content any guest sees (the public itinerary, guest-visible docs, venue details), or as external cohosts if you also want them to see host-only itineraries and host-only docs alongside your cohost team. Neither tier can edit, RSVP, or see the full guest list or wedding-budget expense data — those stay host-private.

This is cleaner than a shared Google Drive folder and means vendors are working from the same single source of truth as you are.

6. Track expenses (host-private by default for weddings)

Link an expense group to your hangout. Add wedding costs (venue, catering, photographer, flowers) and assign who's contributing. Brunchie calculates what everyone owes and shows settle-up amounts.

Wedding budgets are private to you and your cohosts — not your guests. When you turn on expenses for a hangout that has guests, Brunchie defaults to host-private mode: only you, your partner, your planner, and any other cohosts you invite see the spend. Your 150 guests never get pulled into the split. For very large weddings (above 30 attendees), private mode is locked on automatically — peer settlement at wedding scale doesn't work, the math is for the host team.

Planning a bachelorette / bach trip? Make a separate hangout. The bach is a small group of 6–12 friends actually splitting costs with each other, which is exactly what Brunchie's expense splitter is built for. The wedding hangout stays clean for venue and vendor money; the bach hangout handles peer settle-up. Full step-by-step in the bachelorette setup guide.

For group contributions inside the wedding (e.g. cohosts splitting a vendor deposit), see the Expense Splitting guide.

7. Run polls for group decisions

Need to pick a rehearsal dinner spot? Vote on bridesmaid dress colors? Create a poll in your hangout. Options include:

• Single choice, multiple choice, or ranked voting
• Deadlines so people actually vote
• Anonymous voting if needed

8. Set up the wedding registry as a checklist

Create a checklist for your registry items — gifts, experiences, contribution asks. Turn on guests-can-edit and guests claim items by checking them off. No registry portal required, no third-party integration, no "someone already bought that" confusion. Checked means claimed. Unchecked means available.

The registry lives right next to the seating chart and itinerary in the same hangout. Guests find it without a separate link.

9. Plan your itinerary (or several)

Add a day-by-day (or hour-by-hour) schedule for the wedding weekend. Include the ceremony, reception, rehearsal dinner, after-party, and any other events. Guests see the full schedule in the hangout.

Run multiple itineraries when you need to. Brunchie supports more than one itinerary per hangout, each with its own audience. Keep one public schedule for guests (rehearsal dinner, ceremony, reception, brunch) and a second host-only itinerary for your day-of crew (florist 9:00, photographer 10:30, ceremony cue 14:55). Vendors you've added as external cohosts (the trusted-vendor tier — photographer, DJ, day-of coordinator) see the host-only runbook alongside your cohost team; regular guests don't. Open the itinerary manager and tap Hide on the Guests row to make a new itinerary host-only. See the itinerary guide for the full audience model.

10. Set up the photobooth

The Photobooth tab is the shared album for your wedding. Guests post photos, videos, boomerangs, and voice memos directly from the hangout — no separate photo app, no Dropbox link, no QR code printed on a napkin. The waveforms on voice memos are pre-computed so other guests can see the audio shape before they hit play.

Posts stack in the feed as the night unfolds. After the wedding, the album stays live — guests can return and scroll through it whenever. Hosts can close the hangout to new posts while keeping the archive readable: a frozen-in-amber album with view access for everyone who was there.

See the Photobooth guide for the full guest experience walkthrough and moderation options.

11. Share one link

Everything lives in one hangout. Share the link with guests, your wedding party, vendors, and family. Everyone sees what they need — RSVPs, seating, schedule, photobooth — without downloading an app or creating an account. (Expenses, host-only itineraries, and Docs items you haven't shared stay private to your cohost team.)

12. Day-of check-in

Use Brunchie's check-in feature at the door. Guests can self-check-in or be checked in by a host. Great for headcount and ensuring everyone finds their table. See the Event Check-In guide for the QR code flow.

Why Brunchie for weddings

• Completely free — no premium tiers, no vendor ads, no "upgrade to see your seating chart"
• All-in-one — seating, host-private expenses, polls, guest list, itinerary, photobooth, Docs, registry in a single app
• AI-powered seating — import PDFs, auto-assign with constraints, no manual work
• Multi-itinerary — guest schedule + host-only runbook (shared with cohosts and trusted external-cohost vendors), all in one hangout
• Shared photobooth — the wedding album assembles itself as the night unfolds
• Vendor access without the mess — external-guest view-only accounts for photographer, DJ, coordinator
• Registry without a registry — checklist with guests-can-edit and claim-by-checkoff
• Works for the whole wedding — rehearsal dinner, ceremony, reception, after-party — each can have its own seating chart
• Not just weddings — use the same app for your bachelorette trip (in its own hangout!), engagement party, and post-wedding brunch

Related guides

• Bachelorette Setup Guide — the bach trip lives in its own hangout, not the wedding one
• Wedding Setup Guide — the "Wedding" template walkthrough
• Seating Charts — detailed seating chart setup
• Itinerary Guide — multi-itinerary manager with host-only schedules
• Photobooth Guide — shared album, voice memos, post-wedding feed preservation
• Event Check-In Guide — QR code check-in at the door
• Expense Splitting — how to split costs in non-wedding hangouts
• Importing Data — paste a guest list, drop a seating chart from PDF or photo
• Wizard Templates Guide — browse all 12 hangout templates and 9 poll templates
• Seating Chart PDF Export — 2-page print-ready PDF for the venue easel
• Presenter Mode — display the seating chart, photo slideshow, or event info countdown on the lobby TV

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