Wedding Setup with Brunchie

From seating charts to vendor contracts, a shared photo album, and a live event feed — Brunchie keeps your wedding organized without group chat chaos.

What you get

Step 1: Create your hangout

Tap + and pick Wedding from the template carousel in Step 0 of the wizard. The card shows chips — Itinerary · RSVP survey · Spreadsheet · Seating chart · Notes — indicating what it seeds for you. The template comes pre-configured with a seating chart, RSVP survey, meal-choice poll, timeline, photobooth, and a Docs tab for contracts and waivers.

Step 2: Build your seating chart

Use the seating chart canvas to drag guests to tables. Right-click a table on desktop (or long-press on mobile) to rename or remove it. Design floor plans with round, rectangle, or head tables. Set must-sit-together and keep-apart constraints, add meal choices and accessibility notes, then let AI auto-assign. Export to PNG or share a view-only link — guests find their table without logging in.

Step 3: Upload your contracts and waivers to the Docs tab

The Docs tab auto-surfaces any PDF you upload to the hangout. Drop in your venue contract, catering agreement, photographer contract, DJ rider, and pre-nup waiver (no judgment). Cohosts and vendors you invite see exactly what you share — no Drive links, no email attachments, no "wait, which version is current?"

The files live in the hangout permanently. When your day-of coordinator asks for the floor plan at 7am, it's one tap away.

Step 4: Invite vendors as external guests

Your photographer, DJ, and coordinator need to see the run-of-show without being full guests. Add them as external guests for read-only access to the same content any guest sees (the public itinerary, guest-visible docs in the Docs tab), or as external cohosts if you also want them to see host-only itineraries and host-only docs (the day-of runbook, venue contracts you haven't broadly published). Neither tier can edit, RSVP, or see the full guest list.

This is how you give the DJ the set-list timeline and the photographer the shot list without forwarding PDFs back and forth for six months.

Step 5: Run the RSVP poll

Collect dietary restrictions, song requests, and plus-ones in one survey. No back-and-forth in the group chat.

Step 6: Set up your wedding registry as a checklist

Brunchie doesn't have a separate registry model — it uses checklists, which is actually better. Create a checklist with your registry items (up to 11 for the demo, as many as you need in practice), turn on guests-can-edit, and guests claim items by checking them off.

No registry portal. No third-party integration. No "someone already bought that" confusion — checked means claimed, unchecked means available. It's a claim-by-checkoff registry that lives right next to the seating chart.

Step 7: Share the timeline

The itinerary shows ceremony, cocktail hour, reception, and first dance. Everyone stays on the same page. Brunchie supports multiple itineraries per hangout — keep a guest-facing schedule alongside a host-only vendor runbook with florist arrival, photographer cues, and reception flow. Vendors added as external cohosts (photographer, DJ, day-of coordinator) see the host-only runbook the same way your cohost team does; plain guests don't. See the itinerary guide for the full multi-itinerary walkthrough.

Step 8: Let the photobooth fill up on its own

The Photobooth tab is the shared album for your wedding — photos, videos, boomerangs, and voice memos with pre-computed waveforms. Guests post from the hangout they're already in; no QR code napkins, no separate photo app, no Dropbox link. The feed stays live after the wedding so guests can scroll back through the night whenever they want.

The Lake Como demo comes pre-loaded with a 21-post feed (photos, video, boomerang, voice memos) so you can see exactly what the album looks like in action before a single real guest posts. See the Photobooth guide for the full walkthrough.

Step 9: Watch the live event feed

The event feed is where all the live action shows up — photos, reactions, check-in moments, seating updates. Think of it as the wedding's real-time timeline. Hosts can post announcements; guests can react and comment. It's the thing you check on your phone at 11pm to see what everyone is saying about the dessert table.

Tips

• Adding guests without email? Use the "Add by name" tab in the invite modal. Type names one per line — they'll appear on your guest list and seating chart without needing an email address. Great for older relatives or guests from paper RSVP cards.
• Already have a seating chart? Import it from a PDF, photo, or spreadsheet — no need to start from scratch. For an existing guest list, drop your Excel, CSV, PDF, or even a screenshot into the Upload file tab in the invite modal — Brunchie's AI reads it, you confirm the parsed rows on a review screen, then click Send invites to N.
• Use seating preferences (must sit together, keep apart, dietary, accessibility) before running auto-assign.
• Wedding budgets are host-private. Expenses in a wedding hangout are visible only to you, your partner, and cohosts — guests never see vendor invoices. The bach trip needs its own hangout for peer cost-splitting. See the bachelorette setup guide.
• Print the seating chart for the easel. Click Export on the chart for a 2-page brand-styled PDF (landscape easel poster + portrait letter). See the PDF Export guide.
• Run the lobby TV for arrivals. Tap Present on TV to display the seating chart, photo slideshow, or event info countdown — controlled from your phone. See the Presenter Mode guide.
• For a complete month-by-month workflow, see the Wedding Planning guide.

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