Wedding coordination software for planners and vendors

Brunchie is wedding coordination software the planner shares with the couple. One hangout holds the seating chart, RSVP tracker, host-private budget, multi-audience itineraries, vendor docs, and day-of check-in. Vendors get view-only access at one of two tiers without ever seeing the budget or the full guest list. Pricing today is governed by the Free forever page — core features are free; future fees may apply to specific feature areas as that page describes.

How professional planners use Brunchie

Planners typically run a planner-side CRM (Aisle Planner, Honeybook, or similar) for lead capture, contracts, and billing. Brunchie sits next to that CRM as the shared room with the couple — the place where the couple can edit the seating chart at midnight, the photographer can re-check the run-of-show, and the day-of crew can scan guests in. Two complementary tools, two different jobs.

Here's the shape:

1. Build one fully populated wedding hangout — seating, RSVPs, itinerary, photobooth, and Docs — as a reusable template.
2. For each new couple, clone it into a fresh hangout and add the couple as cohosts.
3. Invite vendors at the right tier. External guest = sees public itinerary + guest-visible docs. External cohost = additionally sees host-only docs + the host-only runbook.
4. Day-of: open the runbook on the planner's phone. Florist 9:00, ceremony cue 14:55, last call 23:30. Couple's view shows the guest schedule; planner's view shows the runbook.
5. Check guests in at the door with QR codes.

What's in the room

Why "one shared room" matters

Most wedding stacks scatter information across email threads, Drive folders, group texts, and a planner's CRM the couple never logs into. Brunchie collapses that into a single hangout where the couple, the planner, and (selectively) the vendors are all looking at the same source of truth.

• No more re-sending the floor plan. It lives in the Docs tab.
• No more "what time again?" It's in the itinerary the couple sees and (for the vendor crew) in the host-only runbook.
• No more "did we confirm dietary for table 7?" The seating chart shows the dietary tag on the seat.
• No more vendor accidentally seeing the budget. External guests see only what you've published; the budget stays host-private.

Pairs well with

• Aisle Planner / Honeybook / Dubsado for the planner-side CRM (leads, contracts, billing). Brunchie is the client-facing room, not the CRM.
• Zola / The Knot / Joy for the wedding website + registry. Brunchie is the operations layer behind the public website.
• WeddingWire for vendor discovery before booking. Brunchie is after vendors are booked.

See also

• Wedding Setup Guide — the "Wedding" template walkthrough
• Itinerary Guide — multi-audience itineraries (public + host-only runbook)
• Brunchie vs Aisle Planner — the couple's room vs the planner's CRM
• Free forever — Brunchie's pricing commitment