Print Your Seating Chart for the Easel — One Click, Two Pages, Done

The "now I have to design a poster" problem

You drew the seating chart. Tables, capacities, guest assignments, the works. Now the venue says "we just need the seating chart printed for the easel by the entrance." You open Canva. Two hours later you're still trying to make a chart that's readable from six feet back, with the right table list arranged next to it.

Skip all that.

What this actually does

Click Export on the seating chart. Brunchie produces a landscape, brand-styled PDF you can take straight to FedEx Office or Staples and have printed at 24×36 for the venue easel.

Here's the thing that makes it click: the PDF looks exactly like the TV "find your seat" screen on paper. Same table-card grid at the top, same BRUNCHIE chrome card with the scan-to-join QR in the bottom-right corner, same small floor-plan thumbnail in the bottom-left. One artifact, two formats — the kiosk and the easel are visibly the same chart.

That parity matters more than it sounds. Guests who glance at the TV at one end of the room and the easel at the other don't have to mentally translate between two different layouts. Same cards, same order, same brand.

If your chart has more tables than fit on one page, the leftover cards flow onto a second page — and the chrome card + floor-plan thumbnail repeat on every page so the QR and brand are always within reach.

Header strip: your seating title, event title, date, venue. Footer: "Generated by BRUNCHIE · [date] · Page X / Y". The page is obviously the real chart, not a stale version from a month ago.

What you don't have to do

• Open Canva
• Re-create the chart from scratch in another tool
• Manually arrange a guest list next to a chart image
• Convert spreadsheet rows into a printable list
• Worry about pixelation when the print shop blows it up

The chart is captured at 300+ DPI on the embedded image, which is print-shop quality at 24×36. Empty seats render as faded em-dashes so the printed list shows exactly what your chart shows on screen.

When to use this vs. the TV display

Both are good. They solve different problems.

Run both. The TV is the live version for arrival; the PDF is the paper version for after-arrival, the day-of coordinator, the photographer's reference clipboard.

Workflow

1. Build out your seating chart in the Seating tab. Auto-assign or drag and drop, whichever's faster.
2. Wait until the morning of, or the day before. Late changes happen; print stale charts and the easel embarrasses you.
3. Open the chart, click Export. PDF downloads.
4. Upload to FedEx Office / Staples for the 24×36 print. ~$20-30, ready in a few hours.
5. Also print a letter-size copy at home — same layout, just smaller. Hand it to your day-of coordinator, photographer, or bring as a backup.

For 200+ guest assignments the file builds in the background and you get a notification when it's ready. Browser doesn't freeze.

Paper size

Letter for the US and Canada, A4 everywhere else. If you're in one country and printing in another, append ?paper=a4 or ?paper=letter to the URL to force the size.

The legacy exports are still there

Under the three-dot More options menu next to the Export button, the older formats live on:

• Export Map (PNG) — bare chart image, watermarked. Useful for slide decks or group chats.
• Guest list (XLSX) — the spreadsheet, for caterers and venue coordinators who want raw data.

The big Export button is the obvious primary action because the PDF is what most couples want first.

Related

• Seating Chart PDF Export Guide — full walkthrough, paper size, large-event handling
• Seating Chart on the TV: a self-service "find your table" — the live version
• AI Reads Your Seating Chart from a PDF — the matching import side
• Why Every Wedding Needs a Seating Chart