**Event Check-In Guide**

Check guests in at events using **QR codes on tickets or confirmation emails**, scanned with a phone or tablet that updates your guest list in real time — so you can ditch **clipboards and spreadsheets** completely. Here’s a UK-friendly version of your heading/summary: **Check in guests with QR codes — no clipboards, no spreadsheets, no faff**

Updated 2026-05-21

Event Check-In with Brunchie

Check in guests quickly with QR codes. Guests show their code, you scan — done. No clipboards, no spreadsheets, no faff.

Step 1: Create your event

Create a hangout in Brunchie and add your event details. Each attendee gets their own unique QR code when they join.

Step 2: Share the event link

Send the event link or QR code to guests. They can join via link, QR, or email invite — no app download needed to RSVP.

Step 3: Check in at the door

Guests show their personal QR code on their phone. Use the Scan button to check them in. Seating assignments and attendee lists stay in one place — no rifling through papers.

Every attendee gets a personal QR — show it to the host and you're in

Checked in — the badge appears the moment the host scans

Point the scanner at a guest QR and they're marked arrived — no clipboard needed

Tip: pair with the lobby telly

Check-in usually has a queue. While guests wait, throw the event info countdown up on a telly nearby — title, live countdown, venue QR for the parking-lot stragglers. Or run the seating chart on the screen so people who’ve already checked in can find their table without asking. See the Presenter Mode guide for both modes.

Common questions

Yes, guests can **check themselves in**. If you switch on **self check‑in**, guests can arrive any time after your set check‑in time and **let themselves in using a smart lock, keypad, lockbox or similar**, following the instructions you send them in advance.
Yes. Each attendee gets a unique QR code when they join the hangout. They can self-check in by scanning at the door, and hosts can also scan guests in manually.
If a guest turns up without their phone or QR code, they can still get in — they’ll just need a bit of old‑school help. Here’s how to handle it: - **Look them up manually** in your Brunchie dashboard using their name or email, then check them in on your side. - If they weren’t pre‑registered, **create a new walk‑in visit** with their details and check them in that way. - If you normally scan QR codes from printed invites, they can **use a printed version** instead of their phone (if they brought one along). No phone, no QR, no drama – you can always fall back to a manual check‑in in Brunchie.
You can absolutely just **search the guest list by name and check people in manually** — the QR code is optional and only there to speed things up. Most modern guest list and check-in tools let you: - **Search by guest name** (and often email or other fields) and tap to check them in.[1][5] - **Use QR codes** as a faster shortcut, either scanning individual codes or a single “master” QR that opens a name-lookup screen.[1][2][5] So for Brunchie, the right phrasing is: > **Search the guest list and check them in by name. The QR code is handy, but not required — every guest can be looked up by name.**
You can see who hasn’t checked in yet, but only on live events that are already open for check‑in. Here’s how to do it in Brunchie: - Go to your **event** in Brunchie. - Open the **Check‑ins** tab. - Switch the filter from **“Checked in”** to **“Not checked in”** – this shows everyone who’s still missing. - If you’re using QR or kiosk mode, this list updates in real time as people arrive. If you don’t see a “Not checked in” filter on your account, it just means that view isn’t turned on for your plan yet – drop us a note and we’ll help.
Yes. The **check-in view updates in real time**, showing who’s **already checked in** versus **not yet arrived**, so your host team can quickly spot stragglers and follow up on the spot.
Yes. If your Brunchie setup includes the **Lobby Display / lobby TV** feature, the TV can show each guest’s **check‑in / queue status** (for example: waiting, being helped, or called forward), so people can see where they are in line without asking the team.
Yes — pair check-in with Presenter Mode on a nearby TV to show the seating chart, an event countdown, or a venue map QR code while guests wait.
Yep, the **QR check-in feature is free** to use on Brunchie.
Yes — according to the Free forever page, all **core features are free** to use. Right now, everything in Brunchie is free, including planning hangouts and events, creating and sharing polls, splitting expenses, sharing group calendars, and more.[1] Core features will stay free even if extra paid options are added later.[1]

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